Privacy Policy


The eArchiving Seal is a quality sign given for conformance with eArchiving Standards and best practices. The eArchiving Initiative is coordinated by the European Commission and supported by the E-ARK Consortium. The project involved a number of European national archives, e-government agencies, digital preservation software developers and research institutions.

Please consult the European Commission’s eArchiving Initiative website for more information.

Why and how do we process your personal data?

The E-Ark Consortium collects and uses your personal data to generate a certified pool of auditors that can validate organisations that want to get the eArchiving Conformance Seal to be granted for a digital repository or electronic archiving system.

Your personal data is not used for any further purposes.

Your personal data will not be used for automated decision-making including profiling.

On what legal grounds do we process your data?

The processing operation is lawful under Article 6.1(a) of the GDPR as long as consent is given by the data subject.

Which personal data do we collect?

In order to carry out this data processing operation, the E-ARK consortium collects the following categories of personal data to the extent that they are necessary:

  • Name (first and last name)
  • Organisation name
  • Email address
  • Phone number
  • Country
  • Professional experience

How long do we keep your Personal Data?

Your personal data will be kept for a period of 10 years, upon which the E-ARK consortium might request the auditor to renew their consent.

How do we protect your personal data?

All personal data in electronic format are stored on the servers of the members of the E-ARK consortium. There are no international transfers of personal data.

In order to protect your personal data, the Consortium has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data.

Who has access to your personal data?

The list of registered auditors is public with no publication of further contact details, their contact details will be provided on a need-to-know principle to organisations seeking to obtain the eArchiving Conformance Seal once their request is validated by the Consortium.

Information on the list of auditors might be provided to the partners of the eArchiving Initiative on a need-to-know principle as to provide information on the development of the initiative.

What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter the GDPR, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 6.11(a) of the GDPR on grounds relating to your particular situation.

You can exercise your rights by contacting your Data Protection Officer. If necessary, you can also your national Data Protection Supervisor. Contact information is given in the following  section.

Contact Information

If you would like to exercise your rights, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller, at

You have the right to recourse your national data protection authority for a detailed contact list of the European Data Protection authorities please check this link:

The E-Ark Consortium

The E-ARK Consortium consists of the following partners:

  • AIT Austrian Institute of Technology GmbH, Giefinggasse 4, 1210 Vienna, Austria
  • DLM FORUM, MTÜ, Nooruse 3, 50411, Tartu city, Estonia
  • Gabinete Umbus SL, Calle Cardenal Siliceo, 14 – 4 B, 28002 Madrid, Spain
  • Highbury Research & Development Limited, Coliemore House, 3 Coliemore Road, Dalkey, Dublin, Ireland
  • KEEP Solutions LDA, Rua Rosalvo de Almeida, nº5, 4710-429 Braga, Portugal